The reports we are talking about here are very important because they help in ensuring that each department is operating as it should, and that every member of your team is efficiently performing his or her contractual duties.
Below are 5 reports we believe will help any business out there to get the most out of their staffing applications:
- Assignment reports
Assignment reports are among the most important reports you can expect from an automated shift scheduling application. These reports are important because they illustrate assignment breakd
own based on various characteristics. As the manager, supervisor, or the person in charge of employee scheduling, you will be able to view or see assignments by role, number of assignments accomplished by each staff member, assignments by day or date, and so on.
When you have a clear picture regarding all assignments, it becomes very easy to establish a number of things, such as an overstaffed or understaffed shift, and this makes it possible to distribute workloads more evenly, while at the same time saving the business a lot of money.
- Equity scores
Seeing that each and every employee has his or her own contractual obligations, it is important to make sure that each team member works his or her shifts each week, and also that roles and shifts are distributed in a way that allows everyone to easily fulfill their responsibilities.
Equity reports will let you know whether employee scheduling is being done correctly or not, and what’s more, such reports will give you the necessary insight to decide whether to make changes to your schedules or not due to unanticipated circumstances.
- Employee requests
As you probably know, tracking and understanding all time off requests and other employee requests is no easy task regardless of the size of your business. It is therefore important to invest in a scheduling application that is capable of providing staff request-tracking, including date and time of submission. With such a feature, it will be easy to see who submitted a time off request and the time it was submitted and therefore be able to respond fairly and without delay. This will in turn reduce conflicts and ensure that each and every request is recorded for future references. When employees start thinking you are ignoring important requests, they may stop perceiving you as a caring boss and start seeing you as an enemy.
- Points
A point system will enable you to identify your best workers. With such a system, employees accumulate points throughout a scheduling period. In most cases, each shift carries a certain number of points. The number of points accumulated by your employees over a certain period of time will not only make it easy for you to reward and motivate your best employees, it will also help you to identify and motivate the weaker ones as well.
- Schedule audits
A schedule audit is a small but quite important report because it also enables you to see how effective your schedules are. For example, if your schedules are not working as effectively as you would like them to be working, you will be able to identify the problem and do something about it permanently, such as reaching out to your scheduling software providers for a reconfiguration of your custom scheduling algorithm.
With these 5 reports, it’s evident that web-based scheduling tools are indeed useful products, especially because employees also get to benefit from them. As we have seen, with such an application, your employees will be able to present their request via the internet. Also, if company policy allows it, they will be able to swap shifts via their smartphones and other devices. In addition, they will be able to view their shifts online.
As a parting shot, some scheduling software might not be able to generate some of these reports and it is therefore a good idea to go for a solution that offers a free trial period so you can first try it out personally. Luckily, most software vendors offer free trials and it will be easy for you to choose a solution that works for you and your business.
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